RFP applications for a Town Green Management Firm Ends August 3

Comments (0) Government and Legislation

town green RFP

The city started accepting applications for a Town Green Manager on July 3rd, it closes on August 3rd. Officially called a Request for Qualifications must be submitted via hard copy, not electronic submission. Following interviews from August 13-15, the city is expected to award the contract by August 28, 2018. The PDF document, Request for Qualifications can be found here.

From the city’s application requirement document:

The City desires to enter into a professional services contract with a qualified
team, including a dedicated point person, who can demonstrate competency and
experience in planning, organizing, and coordinating a wide variety of special
programs and events, such as concerts in the park, community festivals, farmers
market, and other musical, cultural, seasonal and club events.

Important instructions (Just the first three, find the rest in the above link):

1.1 Point of Contact
From the date of this request, applicants should communicate with designated staff only. See the contact(s) below. Unauthorized contact with other city staff or elected officials may disqualify the applicant from consideration.

Point of Contact:
a. Jennifer Howard, Economic Developer
Address: 310 Technology Parkway
Peachtree Corners, GA 30092
Telephone: 470-395-7028
Email: jhoward@peachtreecornersga.gov

1.2 Addenda: The city may add or revise this RFQ by issuing an addendum prior to opening. The addendum will be posted on the city’s website alongside the posting of the RFQ at https://www.peachtreecornersga.gov/businesses/doing-businesswith-the-city/rfp-bidding

1.3 Questions—Applicants with questions or requiring clarification should email jhoward@peachtreecornersga.gov by July 27, 2018 at 5 p.m. Responses will be posted on the city’s website alongside the RFQ.


Section 2: Scope of Work

A partial list (see PDF for full list)  of “the scope of work” includes:

2.1 The City of Peachtree Corners expects the following from the project: At the direction of the Community Development Director, and in accordance with the highest legal, ethical and professional standards, the successful applicant will:

  1. Plan, organize and carry out 4 large-scale events (approximately 5,000 participants), 5 moderate-scale events (approximately 2,000 participants) and 30 small-scale events (up to 300 participants).
  2. Provide, perform and organize all necessary projects, including management and labor, traffic control, signage, set-up and clean-up scheduling, coordinating, and administration, and ensure timely set-up and break-down of events.
  3. Negotiate costs and services with subcontractors and vendors; manage event space; arrange food and beverage, order all supplies, decorations, coordinate audiovisual equipment and operations.
  4. Manage the timeline, program, and task list for all Town Green events.
    more is listed…


2.2 Events

This list of services is intended as a general guide and is not intended to be a complete list of all work necessary to provide the requested services. The successful Applicant shall have a demonstrated knowledge and expertise to serve the unique needs of the City of Peachtree Corners. Events are expected to include some of the following:

  • Grand Opening Celebration
  • Patrick’s Day Celebration
  • Children’s storytelling
  • Yoga on the Town Green
  • Farmers Market and cooking demonstrations
  • Games on the Town Green (frisbee, hula hoop, ring toss, corn hole).
  • Dog show and pet parade
  • Spring Fling – musical performance on stage
  • Cinco de Mayo celebration and lantern parade
  • Karaoke night
  • Mother’s Day Flower and Craft Sale
  • Ice cream social
  • Concerts on the Green (monthly events during season)
  • Memorial Day program at Veterans Monument
  • Bubblepalooza – children’s outdoor party
  • Father’s Day Field Day (obstacle course, races)
  • Local bands on stage (monthly event during season)
  • Community picnic, movie on the Green (monthly event during season)
  • Scavenger Hunt
  • Comedy Improv show on stage
  • Children’s fashion show
  • Community Health Fair
  • Maker Faire
  • Founders Day festival
  • Octoberfest and pumpkin painting -costume parade and candy give-away
  • Art on the Green
  • Swap Shop
  • Veteran’s Day program

** A Possible Events Calendar is included at the end of this RFQ for reference in order to offer some guidance in understanding the scope of the work. contemplated by the City.  However, Applicants should base their proposals, including fees, on their experience and judgment.

[EDITOR’s NOTE, I’ve included the calendar below]

Month/YrEventDescriptionOccurrence Annually
19-MarGrand Opening andRibbon cutting, plaque dedication, Karaoke on stage, food, lawn games1
St. Patrick’s Day festival
19-MarBattle of the High School BandsBands on stage, food carts1
4/19 –Green Yoga5
4/19 –Nite MarketThursday night Farmers Market5
4/19 –Games on the GreenFriday morning lawn games5
Dog Show-off pet paradePet costume contest with prizes1
Spring FlingFirst Concert1
19-MayCinco de Mayo and light paradeFood, music, prizes1
Karaoke night on stage3 (May,
June, Aug.)
Mothers Day Flower and1
Craft Sale
Ice Cream SocialIce cream vendors, croquet on the lawn. Local performers on stage1
May ConcertSecond Concert1
19-JunBubblepalooza Dance PartyBubble demonstrations; music; dance contest; prizes
Community Picnic +Movie on the Greenparticipants bring their own blanket and picnic basket to watch movie on screen3
PC Festival1
Local Band on stage3
Father’s Day Field DayDads and Kids outdoor games on the green1
19-JulScavenger Hunt + open mic night on stageClues and prizes placed around Town Center1
Comedy Improv and/or magic show on Stage1
July ConcertThird Concert1
18-AugLast BlastFourth Concert1
19-SepChildren’s Fashion ShowForum tie-in event1
Community Health FairHealth assessment stations (in partnership with Gwinnett Medical)1
Maker FaireInnovation and crafts festival1
Founder’s DayPaul Duke birthday celebration1
18-OctOctober/HarvestFestGerman inspired food and drink, pumpkin painting, singalong1
Art on the GreenArt show ; beverage / snack carts1
Swap ShopCommunity garage sale (small items)
HalloweenCostume parade and candy giveaway
18-NovVeterans DayProgram at Veterans Monument1
18-DecPearl Harbor RemembranceMorning Program at Veterans1
Holiday FestivalTree lighting; Santa visit; caroling on stage and singalong1
Ice Skating on the Lawn11




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